About the Role

• Permanent part-time position 22.8 hours per week
• Position based in Cairns
• Clerks Private Sector Award - Level 4 to Level 5 - $30.13 - 31.36 per hour dependent on skills and experience

The Catholic Diocese of Cairns is seeking a passionate and skilled Administration Officer to provide administrative support for the Diocesan Outreach & Mission Services (DOMS) team. 

Reporting to the Director - DOMS and collaborating closely with the Pastoral Ministry Engagement Officer, the Administration Officer will provide high-level administrative support within the DOMS team, ensuring the smooth operation of mission-focused activities. Amongst other duties the incumbent will support office operations, maintaining registers and data systems, support the planning and execution of diocesan events and undertake general office responsibilities. 

The ability to maintain the strictest of privacy and confidentiality is essential.  Experience in the use of Microsoft Office programs including Teams, Excel, Word and PowerPoint is vital to the role.  
 

Key Responsibilities:

• Provide high-quality administrative support to the Director, DOMS, and the Pastoral Ministry Engagement Officer, ensuring all tasks are completed efficiently and accurately.
• Prepare, edit, and distribute correspondence, presentations, and other confidential documents.
• Maintain data systems and registers ensuring compliance with relevant procedures. 
• Assist in preparing reports and meeting agendas, ensuring all relevant materials are accurate and complete.
• Support the planning and execution of diocesan events, providing organisational and logistical assistance as needed.

About You

To be successful in this role, you will possess:

• Excellent organisational and time-management skills, with the ability to prioritize effectively and meet deadlines.
• High attention to detail and a commitment to accuracy in all tasks.
• Strong written and verbal communication skills, with the ability to tailor messages for different audiences.
• A proactive attitude towards training and professional development.
• A strong commitment to safeguarding practices and creating a safe work environment.
• A flexible and collaborative approach, willing to adapt to the evolving needs of the team and Diocese.

Desired Skills and Experience

Qualifications and Requirements:

• Proven experience in a similar administrative role, with expertise in office management systems and processes.
• Exceptional communication and interpersonal skills, with the ability to engage effectively with diverse stakeholders at all levels.
• Creativity in transforming requirements into innovative and effective solutions.
• Ability to work autonomously, with strong written communication, organisational, and time management skills.
• Advanced proficiency in Microsoft Office programs, including word processing, spreadsheets, and creating presentations.
• Knowledge of Catholic faith practices and principles, with a demonstrated commitment to Catholic Social Teaching.
• A valid, unrestricted Queensland driver’s license.
• A valid Positive Notice Blue Card (No Card, No Start legislation applies).
• Suitable Nationally Coordinated Criminal History Check.

Full Position Description can be accessed from here: HRM-PD-DOMS.AdministrationOfficer.v01.20250212 or via our Careers Portal https://cairns.catholic.org.au/about/careers

For further information about the position please contact our Director, DOMS via email on Cathy.Spencer@cairns.catholic.org.au 

Apply 
If you have the skills and experience and are seeking a fast paced and supportive work environment, please click 'Apply' and attach your two-page maximum Cover Letter, and a Resume with references and qualifications. All applications will be held in the strictest of confidence and must be received by midnight Sunday 9th March 2025.